Meeting Rooms

LOOKING FOR A MEETING SPACE?

Hamilton East Public Library has six meeting rooms and two computer training classrooms that may be reserved for groups of more than six people during normal library hours. Audiovisual equipment, wi-fi, and kitchenette access is available.

  • All activities held in the meeting rooms must be free of charge. No money may be exchanged prior to, during or after an event. Tickets may not be sold nor donations or freewill offerings taken.
  • Endorsement/sales of a service/product is prohibited except in support of HEPL.
  • Private parties (i.e. birthdays, reunions, showers) are not permitted.
  • Meeting rooms may not be used for private tutoring or individual study.
  • Groups may utilize space up to 18 times each year.

Both Fishers and Noblesville offer study rooms that will accommodate groups of six or less. The rooms are available on a first-come, first-served basis, during normal library hours, and may not be reserved in advance. These rooms, located on the first floor of each building, may be used for private tutoring or individual study.

ELIGIBILITY

Meeting rooms may be reserved by groups located within the HEPL district with an active library card and attendance of at least six people.

Not-for-profit groups may reserve meeting rooms free of charge during normal business hours.

For a fee, for-profit groups may reserve meeting rooms for staff training only.

Not-For-Profit Groups

No rental fees are required for not-for-profit groups.

Not-for-profit groups must have at least one member residing within the Library’s taxing district.

A HEPL card (in good standing with no fines) must be provided by one of the group members in order to make a reservation.

Need a library card? Get a HEPL card here.

For-Profit Groups

Daily rates for for-profit groups are:

  • Meeting rooms – $50 (up to 4 hours); $100 (over 4 hours)
  • Computer training classrooms – $100 (up to 4 hours); $200 (over 4 hours)

Space may be reserved for staff training only.

For-profit groups must have at least one member of the group residing within the Library’s taxing district.

A HEPL card (in good standing with no fines) must be provided by one of the group members in order to make a reservation.

Need a library card? Get a HEPL card here.

POLICIES

Meetings rooms not being utilized for HEPL programming are available on a first-come, first-served basis to organizations that meet the required criteria. Space is subject to availability, yet every effort is made to accommodate as many groups as possible.

Your group must authorize an individual to make reservations on its behalf, using the online reservation system, and take full responsibility for any damages and/or cleaning charges.

When making your reservation, please allow time prior to your event start time to set up the room to your specifications. Tables and chairs may be rearranged, but must be returned to their original set-up.

Read the complete policies here:

For more information, contact our Community Relations Department at communityrelations@hepl.lib.in.us.

AVAILABILITY

All meeting rooms in the Noblesville Library will be unavailable beginning January 2018 as we prepare for renovations. Groups may still request meeting space at the Fishers Library!

Meeting space is available during these times only:

MONDAY – THURSDAY  9:00 a.m.—8:45 p.m.

FRIDAY – SATURDAY  9:00 a.m.—5:15 p.m.

SUNDAY  1:30 p.m.—5:15 P.M.

Times may vary during holidays or emergency closings. Groups may not access the rooms until the library opens.

Reservation requests must be submitted through our online reservation system from seven days prior up to six months prior to a proposed meeting date. Users will first need to set up an account and create an organization, before space may be requested on behalf of that organization.

Need help using Spaces, the online reservation system?

Noblesville Library Meeting Rooms:

South Meeting Room (N169)

Meeting_Room_0000_Picture SouthThe standard set-up for the South Meeting Room is 8 tables with 24 chairs. Your group may configure the space to seat up to 70 theater-style (chairs only).

North Meeting Room (N168)

Meeting_Room_0001_Picture NorthThe standard set-up for the North Meeting Room is 12 tables with 36 chairs. Your group may configure the space to seat up to 75 theater-style (chairs only).

Genealogy Classroom (2nd Floor - N249)

Meeting_Room_0003_Picture GenealogyThe standard set-up for the Genealogy Classroom is 6 tables with 18 chairs. Your group may configure the space to seat up to 19 theater-style (19 chairs only).

Computer Training Classroom (2nd Floor)

Meeting_Room_0002_Picture Noblesville Computer LabThe Computer Training Classroom provides 14 workstations for groups to conduct computer training sessions.

Fishers Library Meeting Rooms:

East Meeting Room (F178)

Meeting_Room_0005_Picture EastThe standard set-up for the East Meeting Room is 8 tables with 24 chairs. Your group may configure the space to seat up to 30 theater-style (chairs only).

Center Meeting Room (F179)

Meeting_Room_0006_Picture CenterThe standard set-up for the Center Meeting Room is 12 tables with 36 chairs. Your group may configure the space to seat up to 100 theater-style (chairs only).

Stage Meeting Room (F180)

Meeting_Room_0007_Picture StageThe standard set-up for the Stage Meeting Room is 6 tables with 18 chairs. Your group may configure the space to seat up to 30 theater-style (chairs only).

Computer Training Classroom (Lower Level)

Meeting_Room_0004_Picture Fishers Computer LabThe Computer Training Classroom provides 14 workstations for groups to conduct computer training sessions.

Both library locations will be closed on Monday, May 29 for Memorial Day.